Using Gmail keyboard shortcuts makes reading and organizing your emails easier and more efficient. Here are the five Gmail keyboard shortcuts I found the most useful. (to enable shortcuts Go to settings > general > Keyboard shortcuts > enable)

the shortcuts

Keyboard shortcut: [ (left bracket) Action: archive current email and go to the next one Tips: ] does the same but goes back to the previous email.

Continue reading “Top 5 Gmail Keyboard Shortcuts to Boost Your Productivity” »

Every day we send and receive tens of emails (some of us less, some of us a lot more…). Have you ever thought of reusing some of them? I’m talking about the ones you spend more than a couple of minutes writing, those elaborated answers that take time to think of and write. Instead of sending and forgetting about them, here are some suggestions of how to leverage the time and effort you spend writing emails by transforming them into a whole new deliverables.

Additional uses for emails

Source for F&Q

Let’s say you’re a product manager. You frequently get question regarding the product (from external and internal customers). Collect these emails and display them on you company’s website in an F&Q format. It will improve the service your customers get (since they will spend less time searching for answers) and will also save you the need to answer repeatedly the same questions.

Continue reading “Reuse Your Emails to Get Whole New Deliverables” »

When you send an email, the recipient must have enough free space to get it. If he doesn’t (i.e. his mailbox is full), your email will not be delivered to him. When that happens, you should Send it again, but use outlook’s ability to schedule the actual delivery time. That means that you’ll get this monkey off your back by sending the mail right now, but it will actually be sent in a later time. How does that solve the problem you ask? well, It is likely to assume that your recipient will have cleared his mailbox by the midst of that following day (since it is full and he will not be able to send and receive emails). Thus, he will get your email. If he didn’t clear it by that time, you will get back an announcement that your email could not be delivered.

Scheduling an email delivery

Take these two steps to schedule an email delivery:

1. Click the “options” button: write your email as you would normally do. When it is ready to be sent, click “options”.
    
   Continue reading “How to Send an Email to Someone Whose Mailbox Is Full (Outlook Only)” »

Have you ever sent an email asking a coworker to schedule a meeting, or a document for review to your boss, but remind bothered whether he will remember to do that or just read your email and forget?

Here is how to handle these situations. whenever you send an important task by email and want to be peaceful minded about it getting done, you should gain back control by scheduling a reminder. here is how to do that:

1. Include yourself as a BCC (that is, add your email address in the BCC filed). That way, you’ll get a copy of the email without the other recipients knowing about it. Then,



2. Move that email from the inbox to your calendar. Save it as an event a few days later (enough time for the other person to complete the task).



Continue reading “How to Keep Track of Tasks That You Assign by Email [Best Practice]” »

Actually, the headline says it all.

Type question mark (press SHIFT + ?) when using Google applications such as Google Reader or Gmail, and a list of available keyboard shortcuts will appear!

(In Gmail you have to enable shortcuts first. Go to settings > general > Keyboard shortcuts > Keyboard shortcuts on)

Save some precious clicks by configuring a shortcut that instantly opens a new email. No need to open the inbox first or minimize other programs – Since the shortcut is “universal”, it can be activated no matter if the browser is open or active.

configure a new-email keyboard shortcut

1. Log in to your email account and create a new email.
2. Copy the new email’s URL. Continue reading “The Easiest way to Create a New Email Message Instantly” »