How I Use Gmail Multiple-Inboxes Lab Feature to Manage E-mail Overload

25 June 2010 Categories: information overload

Back in February 2009 I wrote a post about a new lab feature that Google added to Gmail – multiple inboxes. After more than a year of using this great feature, I'd like to share how it helps me manage my e-mail (overload).

What is a Gmail multiple inboxes

Gmail multiple inboxes allows you to have more than one ‘inbox’ in your default Gmail view. You can have up to 5 additional panels and set them to display labels, your starred messages, drafts or any search you want next to your inbox. To learn how to set it up read my previous post about it.

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Video – How to Find the Right People For a Job With Linkedin

17 January 2010 Categories: Internet tools

PHPLinkedin can be a great tool to find the right people for a job, a project or for one time help. In fact, it is that good that sometimes you get too many results and can’t see the forest for the trees. In this post I’m going to explain how to use Linkedin’s advanced search features in order to find people for specific tasks.

Let’s assume you’re looking for a PHP developer for your company. Here’s how you can use linked in to find people to hire:

  1. In the search box type in PHP and hit search. The results will display people who mentioned the word PHP in their profile (note that people who are in your network show up first).
  2. Refine the results by selecting or typing-in a location in the Location box on the left. Now, you will only see people from that location.
  3. To further refine the results, in the groups box choose a group such as “Job networking” (of course you will have to be a member of that group in order to see it). That way you will get back people who are searching for a Job.

I made a video that illustrates how to do that, see it below:

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How to Search the Web Real-Time

07 October 2009 Categories: Internet tools

This is a guest post by Ann Smarty, a social media and search blogger and online entrepreneur.

Real-time search is the latest achievement of web 2.0. Never before was it so easy to speak to the whole world and to be instantly heard. This post overviews the 4 most popular search engines capable of generating fresh results.

It is hard to compare them to choose the best one: there are no winners in this game. They all have some benefits and should be used in particular cases:

Real-time search engine Data source How old are the results? Most important benefit
Twitter Twitter discussions Instant The huge service popularity and thus a large index of data
Facebook Facebook discussions Instant The huge service popularity and thus a large index of data
Google Google web index One hour old Plenty of search opportunities
Friendfeed Most social networks + all user-added feeds Instant Multiple data sources combined

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Google Reader Tips and Practices for Power Users

18 September 2009 Categories: Internet tools

Google Reader logoGoogle reader is probably the best RSS reader available today. Here are some tips and practices for power users (hopefully, you) to help you better manage your RSS reading time and leverage it, tweak Google Reader to use first and second level categorization, and optimize you RSS subscription list.

Use folders to prioritize your reading

At a certain point you've probably realize that it is just not possible to read all of the new items you get. One possible solution is to use folders to categorize your feeds. Once you categorized all your feeds, you can read prioritize your reading by urgency level. For example, I use a folder called 'Immediate' where I put feeds that I want to read the moment they publish something new because it is important for me to know about them as soon as possible. These could be work related or new trends, usually things that if no read within day or two (sometimes less), they became irrelevant. Other folders I use are 'friends', 'Podcasts', 'Premier Blogs', and some more. I also use a 'must read' folder for things that I want to read sometime, but it doesn't really matter when (such as family blogs or new WordPress plugins).

Use folders to prioritize your reading

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20 Social Media Practices to Use in Your Daily Life [Presentation]

06 August 2009 Categories: Internet tools

Two weeks a go I gave a lecture in a social media seminar. Now I’ve translated the presentation I used into English and made it easier to understand without seeing the actual lecture.

The presentation describes 20 social media practices that will help you in your daily life. It includes tools to monitor your web presence, ways to track interesting topics and conversations, methods to find people and to get answers, and more.

It revolves around the following seven categories:

  1. People Database
  2. Keeping in touch and more
  3. Conversation
  4. Search
  5. Collaborating
  6. Monitoring and News
  7. Self monitoring

I’ll be glad to get your feedback and thoughts about it.

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Use Windows Built-In Search to Look For Project Related Information

09 June 2009 Categories: Knowledge Management

Upon undertaking a new project it is a good practice to search for related work done in your organization. Asking co-workers if they are aware of such a work is one (good) way to do it. Another way is to search for documents in your file system. The latter can be done using the built-in search feature in windows.

To search for documents related to you project, do the following:

  1. Go to the root folder (found it under ‘My Computer’, you can use the keyboard shortcut Winkey + E).
  2. Click the “Search” button on the upper toolbar (see image below).
  3. A new window will open inside the current one.  Write a keyword related to the new project in the search box and hit search. You can search all or part of file names or a word or a phrase inside files.

screenshout of a folder with an arrow poiting at the search button in the upper toolbar

The built-in search feature in windows folders

The results of the search you performed are a good base for the new project. It will allow you to continue previous work undertaken in your organization and save you time reinventing the wheel.
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