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Time Management – Get Things Done by Setting Up an Effective Agenda

09 December 2008 Posted by in category: Effectiveness with Tags ,

Have you ever felt at the end of a work day that you didn't accomplish anything? That even though you worked all day long, I've only finished half the things you thought you will?

In this post I'll explain how to plan your day through by building a realistic agenda. By doing so you will be able to control your day, know what you will be able to do (and what not), and allocate sufficient time to do the important and urgent tasks.

 

Follow These Steps to Build Your Agenda:

  1. List your task for today – write down a list of tasks you want to accomplish today. The important thing is that you add two more tasks to that list – breaks and unplanned events.
  2. Allocate time to each task – next to each task, write how long you think it should take or want to work on it today. Next to breaks write 25% of the total time (about ten minutes break for every 50 minutes of work and another one hour for launch. Breaks are essential for productive work – do not skip them). Next to unplanned events write another 10% of the time. The sum of all your tasks and breaks should be equal to a full work day.
  3. Schedule your day – Write the start time for the first task. Then write the next task and its time and so on. Do not forget to include a break every 1-2 hours. Write the unplanned event as one of the tasks.

That's it. Your daily agenda is ready. Now that you know what you are going to do today and when are you going to do that, you are more likely to achieve the goals you set.

One important thing to remember is that this schedule is dynamic. That means that you can switch between tasks as long as you do not exceed the time allocated to each of them. this is whay you can "plan" an unplaned evnt.

image by CommonGuy

5 Responses to “Time Management – Get Things Done by Setting Up an Effective Agenda”

  1. Nacie 11 December 2008 at 5:55 pm (PERMALINK)

    This is a really awesome way to break down how to make an effective to-do task list. I think allocating time for various projects is really important, because if you don’t then it is easy to blow your time budget being bogged down on the details of one task. If you know you only have 30 mins to spend on something, you will work more efficiently than if you have an unlimited amount of time. Well done, keep posts like this coming!

    Author
  2. eyal sela 11 December 2008 at 8:29 pm (PERMALINK)

    I agree with that. Allocating time in advance indeed makes work more efficient. It also gives you a better outlook on your day and allow you to be in control.
    thanks Nacie.

    Author
  3. Mauricio 18 August 2011 at 5:07 am (PERMALINK)

    Hi there, well simple and effective, what else can be said?

    thanks a lot for sharing this information with us, precious!!!!

    Author
  4. college student 10 November 2011 at 1:40 am (PERMALINK)

    On an agenda for a business meeting that lasts from 9 am to 3:30 pm how do you account for 15 minutes of empty time before the lunch break at 12 Noon to freshen up?

    Author
    • Barnastil 2 January 2012 at 2:31 pm (PERMALINK)

      Either just break down the business meeting as if each point were a task and add it, or allow 15 minutes extra because the pause will probably make it go long. One thing is to organize yourself, another is to let it ruin your life by spending your whole day planning and not doing.

      Author