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Use Windows Built-In Search to Look For Project Related Information

09 June 2009 Posted by in category: Knowledge Management with Tags , , , , ,

Upon undertaking a new project it is a good practice to search for related work done in your organization. Asking co-workers if they are aware of such a work is one (good) way to do it. Another way is to search for documents in your file system. The latter can be done using the built-in search feature in windows.

To search for documents related to you project, do the following:

  1. Go to the root folder (found it under ‘My Computer’, you can use the keyboard shortcut Winkey + E).
  2. Click the “Search” button on the upper toolbar (see image below).
  3. A new window will open inside the current one.  Write a keyword related to the new project in the search box and hit search. You can search all or part of file names or a word or a phrase inside files.

screenshout of a folder with an arrow poiting at the search button in the upper toolbar

The built-in search feature in windows folders

The results of the search you performed are a good base for the new project. It will allow you to continue previous work undertaken in your organization and save you time reinventing the wheel.

Other tools

Note that more advance tools to search for documents are available, such as Google desktop (which is my personal favorite). The problem is that you may not be able to use in your organization due to policy or technology constraints. The windows built in search, on the other hand, is sure to be available.

Do you have project management and information management tips and practices? Tell us in the comments.